OSEP uses this protocol to provide differentiated monitoring and support to states with unitary systems, or which utilize internal controls and systems centralized within a state educational agency or state lead agency to ensure compliance with federal fiscal requirements. The protocol has an overarching question for each of the following fiscal topics: fiscal management, fiscal support and guidance, procurement, personnel, budgeting and activities, records and information management, period of performance and carryover, equipment and supplies management, and Part B parentally-placed private school children with disabilities. Each overarching question includes general information, possible follow-up questions, and areas (or issues) for follow-up.
Coordinated Early Intervening Services (CEIS)
MOE Reduction Eligibility Worksheets
The Maintenance of Effort (MOE) Reduction Eligibility Worksheets, developed by the IDEA Data Center, includes two documents to assist SEAs and LEAs/ESAs with MOE reduction. The first is an Excel-based worksheet that facilitates the calculation of the maximum allowable amount of MOE reduction and CEIS for the LEA/ESAs. The second document is an Excel-based worksheet that facilitates the calculation of the maximum allowable amount of MOE reduction and CEIS for all the LEAs/ESAs within the SEA.
Resources for Grantees Website – Grants
This U.S. Department of Education web page contains resources pertaining to the three OSEP-administered IDEA formula grants that are awarded annually to provide services to 1) infants and toddlers with disabilities and their families, 2) preschool children ages 3-5, and 3) special education for children and youth with disabilities.
The site includes Part B and Part C grant award letters, annual grant application templates, application instructions and procedures, public participation topic briefs, and checklists.
IDEA Part B Fiscal Monitoring Protocols
OSEP developed a series of monitoring protocols as part of its system of Differentiated Monitoring and Supports (DMS). This webpage lists the protocols for ensuring compliance with the fiscal requirements of Part B of the IDEA and related statutes and regulations.
The Fiscal LEA MOE Monitoring Protocol addresses three specific components of LEA MOE: (1) the compliance standard, (2) the eligibility standard, and (3) the reporting requirements.
The Fiscal CEIS Monitoring Protocol addresses three specific components of voluntary CEIS: (1) funding reservation, (2) authorized use of funds for CEIS, and (3) tracking and reporting.
Using the Power of CEDS to Report MOE/CEIS Data to OSEP
Developed by CIFR, CEDS, and CIID, this video presentation provides a quick overview of the Common Education Data Standards (CEDS) and helps states think about ways to simplify reporting MOE/CEIS data to OSEP using CEDS. It describes how three TA centers are collaborating to identify ways to define and analyze special education fiscal data using CEDS. Once a connection is developed, states can align their data systems to CEDS and streamline the reporting of MOE/CEIS data to help improve program decision-making.
Methods for Assessing Racial/Ethnic Disproportionality in Special Education: A Technical Assistance Guide (Revised)
This technical assistance guide can be used by SEA staff members who analyze, interpret, and/or make decisions based on disproportionality data and analyses. This guide describes some of the more common methods for calculating disproportionality, summarizes the question each method answers, provides step-by-step examples of how disproportionality is calculated, and offers brief discussions on how to interpret the method and some considerations. It is intended to help SEA staff members determine which of their LEAs have significant disproportionality, data that are required as part of the EMAPS IDEA Part B MOE Reduction and CEIS data collection.
Letter to Dale
This letter to the Division of Rehabilitation Services and Special Education at the University of Maine, Farmington, discusses the possible uses for CEIS funds including a tiered support system such as response to intervention (RTI) and funding teachers.
Letter to Andrejack
This letter to the Michigan Department of Education addresses three IDEA fiscal topics, two of which are maintenance of effort (MOE) and coordinated early intervening services (CEIS). The CEIS question asks about the possibility of reallocating CEIS funds not expended by an LEA. OSEP explains that the funds can only be used for the purposes stated in IDEA and any funds not expended by the LEA when required to expend them due to significant disproportionality would revert to the U. S. Department of Education at the end of the expenditure period for those funds.
OSEP Memo 08-09: Coordinated Early Intervening Services under Part B of the IDEA
This OSEP memo clarifies the use of IDEA funds and other federal funds for CEIS, including the provision that requires the SEA to require the LEA to reserve the maximum amount of funds available for comprehensive CEIS if the SEA identifies significant disproportionality based on race or ethnicity. See 34 CFR §300.646(b)(2).
OSEP Memo 07-09: Disproportionality of Racial and Ethnic Groups in Special Education
This OSEP memo clarifies actions that state and local educational agencies (SEA and LEA) must take to identify and act upon disproportionality of racial and ethnic groups in special education. The regulations state that the SEA must require any LEA identified as having significant disproportionality to reserve 15 percent of the flow-through funds under IDEA Part B to provide comprehensive CEIS to serve children not identified with disabilities. This document describes the differences between the requirements for significant disproportionality and CEIS and the requirements related to disproportionate representation as a result of inappropriate identification. See 20 U.S.C. §1416(a)(3)(C), 34 CFR §300.600(d)(3), and 34 CFR §300.646(b)(2).
