Developed jointly by IDC and CIFR, this practice guide provides examples of voluntary and comprehensive CEIS, including scenarios for providing professional development and providing CEIS over multiple years. For each scenario, the practice guide describes how the LEA or state could document the amount the LEA reserved for voluntary or comprehensive CEIS; the activities conducted using IDEA funds for voluntary or comprehensive CEIS; the target group of children; and ongoing child-level data about special education identification.
Coordinated Early Intervening Services (CEIS)
Coordinated Early Intervening Services (CEIS) Fiscal and Student Data Tracker
The CEIS Fiscal and Student Data Tracker helps states and LEAs report on fiscal, service, and student CEIS data at the state, LEA, school, and provider levels. In accordance with IDEA regulations, the Tracker helps users collect data on the areas of significant disproportionality requiring CEIS spending, whether an LEA provided voluntary or comprehensive CEIS, amounts of IDEA funds reserved and expended, types of CEIS activity, students receiving CEIS, and if and when those students are found eligible for special education and related services.
Quick Reference Guide on Coordinated Early Intervening Services
Updated to reflect 2016 changes in the IDEA Part B regulations on significant disproportionality, this three-page quick reference guide helps SEAs, LEAs, and stakeholders understand basic CEIS requirements stipulated in IDEA. Created by CIFR in collaboration with the IDEA Data Center, it describes the requirements for the provision of CEIS, the use of CEIS funds, the interaction of CEIS funds and LEA maintenance of effort reduction, and reporting obligations. It concludes with questions and additional resources for states to consider.
Coordinated Early Intervening Services (CEIS) Resources: Step by Step
Developed by CIFR, the Coordinated Early Intervening Services (CEIS) Resources: Step by Step is designed to help state and local educational agencies navigate the steps associated with planning for, providing, and tracking comprehensive or voluntary CEIS. For each CEIS step, the interactive organizer provides links to TA Centers, tools, and resources that may assist users to understand and implement that step. Pay particular attention to the many helpful resources created by the IDEA Data Center (IDC).
Letter to Carol Hokenson
This OSEP letter clarifies that district use of CEIS funds must be used to supplement state, local, and other federal funds, not to supplant those funds. It also answers a question about the allowance for reduction in MOE due to improved efficiencies of transportation costs with no reduction in special education and related services. The only exceptions and adjustments that apply to LEA MOE requirements are described in the regulations. See 34 CFR §300.202(a)(3) and 34 CFR §§300.204 and 300.205.
MOE Reduction Eligibility Decision Tree
The Maintenance of Effort (MOE) Reduction Eligibility Decision Tree, developed by the IDEA Data Center, guides SEAs and LEAs/ESAs through a series of questions to determine an LEA’s/ESA’s eligibility to reduce MOE.
SEA Data Processes Toolkit: MOE and CEIS Protocol
This protocol covers information about the Section 618 MOE and CEIS data collections. State staff can use the protocol to document the state-level processes and procedures used to collect, validate, and report LEA MOE and CEIS data to OSEP. The protocol is part of a larger SEA Data Processes Toolkit.
IDEA Part B Fiscal Timeline 1.4
This tool helps special education directors, supervisors of IDEA fiscal work, and other state educational agency staff plan and monitor the activities they need to perform to meet the requirements of IDEA Part B. The product download includes instructions for customizing the tool and an explanation of the IDEA Part B state grant funding cycle.
Version 1.4 includes updates to the:
- MOE reduction and CEIS data tab to address changes to the data reporting and submission process, and
- LEA and SEA risk management tabs to reflect the Guidance on State General Supervision Responsibilities under Parts B and C of the IDEA published by the Office of Special Education Programs (OSEP) on July 24, 2023.
If you use an earlier version of the tool, be sure to replace it with Version 1.4.
EMAPS User Guide: IDEA Part B Maintenance of Effort (MOE) Reduction and Coordinated Early Intervening Services (CEIS)
This user guide is intended to provide assistance to users of the EDFacts Metadata and Process System (EMAPS) for the IDEA Part B MOE reduction and CEIS reporting requirements. It demonstrates the steps necessary to enter the data and navigate in EMAPS.
EDFacts Edit Check Tool – EMAPS IDEA Part B MOE Reduction and CEIS Survey
This tool was developed by the IDEA Data Center (IDC), in collaboration with CIFR, to help states prepare their Part B MOE and CEIS data submission. States can use the tool to identify potential edit check errors or errors in subtotals or totals prior to submitting the data to OSEP.