Center for IDEA Fiscal Reporting

IDEA Part B Subgrant Base Payment Adjustment Calculators

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IDEA Part B Subgrant Base Payment Adjustment Calculators

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The IDEA Part B Subgrant Base Payment Adjustment (BPA) Calculators help state educational agencies (SEAs) make adjustments to the base payment portion of the IDEA Part B subgrants to local educational agencies (LEAs) when required in these circumstances:

  1. The creation of a new LEA (including charter school LEAs);
  2. The combination of two or more LEAs into a single LEA;
  3. The change in geographic boundaries or administrative responsibility for two or more LEAs;
  4. An LEA that had a $0 base payment in its first year of operation now does serve children with disabilities; and
  5. The significant expansion of a charter school LEA.

Calculating Base Payment Adjustments

Introduction to the BPA Calculators

This brief PDF introduction provides an overview of CIFR’s BPA Calculators and the two methods used in these tools. States will need to choose one of the two methods and use that method consistently.

For a detailed description of the two methods, please see CIFR’s Practice Guide: Examples of Adjustments to IDEA Subgrant Base Payments for Local Educational Agencies.

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Base Payment Adjustment Calculator
Method A

This Excel tool is designed to help states calculate base payment adjustments using Method A, the Individual Adjustment.

Base Payment Adjustment Calculator
Method B

This Excel tool is designed to help states calculate base payment adjustments using Method B, the Group Adjustment.

Instructions
Method A

Instructions
Method B

It may be useful to download and print this PDF version of the BPA Calculator Instructions before using the tool.

The instructions are also on the “Instructions” tab of the calculator

Instructions At a Glance
Method A

Instructions At a Glance
Method B

This one-page printable PDF document provides important reminders and tips for entering data in the BPA Calculator.

Available in color and black and white.

Which Child Count Should I Use?

This graphic will help you understand which child count to use when making base payment adjustments at different times during the fiscal year.

Sample BPA Calculators
Method A

Sample BPA Calculators
Method B

Available on request. These files contain sample data for several hypothetical circumstances described in the CIFR Practice Guide Examples of Adjustments to IDEA Subgrant Base Payments for Local Educational Agencies. Please contact your CIFR TA provider or email CIFR at cifr_info@wested.org to request.

Links to Other Resources for the Allocation of IDEA Part B Subgrants:

Quick Reference Guide on the Allocation of IDEA Part B Subgrants to Local Educational Agencies (PDF)

Practice Guide: Examples of Adjustments to IDEA Subgrant Base Payments for Local Educational Agencies (PDF)

Practice Guide: Developing Written Procedures for the Allocation of IDEA Part B Subgrants to Local Educational Agencies (PDF)

The Center for IDEA Fiscal Reporting makes the BPA Calculators available to state educational agencies (SEAs) for independent use, general guidance, and estimates only. The BPA Calculators are not intended to replace professional guidance, or any other decision-making method or tool. SEAs and any other end users are responsible for determining their own legal, regulatory, contractual or other responsibilities, and ensuring that their calculations and reporting are correct.

Please note that some of these resources may not be fully 508 compliant for accessibility. If you need assistance with the use of any of these resources, please contact us at cifr_info@wested.org.